Fundraisers

Fundraising Procedures

All clubs, sports teams, and other school organizations must submit a fundraising request and obtain approval and confirmation from ASB before fundraising. Please submit the request a week in advance. If the fundraiser involves a purchase, an RPO must also be submitted. Similar vendor fundraisers that are on-campus must be held a week apart from each other (milk tea, etc). Only 2 on-campus fundraisers per week will be permitted.

HOW TO FILL THEM OUT CORRECTLY

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GAther Paperwork

Make a copy of and fill out the fundraising request form. Prepare meeting minutes showing the group's vote for this purchase. Signatures will be collected through Adobe Sign by Mr. Reed. Check the Fundraiser Log to make sure your planned date does not coincide with any other fundraisers.

Obtain Approval

ASB approves fundraisers every Wednesday morning. Check the fundraiser log to see if your fundraiser entry has been highlighted. If a purchase is required, check the RPO register for a PO# in Column A before purchasing.

Deposit Earnings

Visit Mr. Fabros at the school bank with your earnings and student ID to deposit it into your club or team's account, and immidiately follow instructions in the club fundraiser final report form. The final fundraising report form must be filled out completely. One PDF submission is required with the following documents: 1. Final fundraising form 2. Fundraising Request (FR) form (columns b&c) filled out 3. Any RPOs that were submitted along with the FR 4. Meeting minutes PLEASE NOTE: the pdf should be a SIGNED PDF, with all the signatures routed from Adobe Sign. If there are any questions or concerns regarding Adobe Sign routing, please contact [email protected]

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Send in

Email the form and meeting minutes on the same PDF to [email protected] and [email protected]. Forms must be submitted by Monday @ 8:00pm to be approved on the Wednesday of that week.

Fundraise

Once your entry is highlighted, you may confirm the fundraiser with your vendor or venue and conduct the event.

FORMS

GENERAL FUNDRAISING FORM

Outside Charities fundraising form

Meeting Minutes Template

Club Fundraiser Final Report

gram Requirements

Before Sales

1. Fill out a fundraising form at least a week in advance.
2. If you require an ASB table, please let the club commissioners know at least a week in advance as well.

during Sales

1. Please remember that an advisor must be present.
2. All food must be commercially packaged and made.
3. Homemade food can not be sold.

Important Reminders

1. Gram distribution should be conducted during break and/or lunch, to the gram recipient’s respective 3rd/5th period classes. If the student needs to be excused from 3rd/5th period to distribute the grams, it is the student’s responsibility to ask their teacher for permission.
2. If a teacher requests grams not be distributed during that period, please deliver the grams during break or lunch.
3. Do not send grams to PE, they must be sent to a classroom.