Fundraisers

Fundraising Procedures

All clubs, sports team and other school organizations must submit a fundraising request and obtain approval from ASB before fundraising. Please submit the request a month in advance. If the fundraiser involves a purchase, an RPO must also be submitted. Similar vendor fundraisers must be held a week apart from each other (milk tea, etc).

GAther Paperwork

Make a copy of and fill out fundraising request form. Prepare meeting minutes showing the group's vote for this purchase. Signatures will be collected through Adobe Sign by Mr. Reed. Check the Fundraiser Log to make sure your planned date does not coincide with any other fundraisers.

Obtain Approval

ASB approves fundraisers every Wednesday morning. Check the fundraiser log to see if your fundraiser entry has been highlighted. If a purchase is required, check the RPO register for a PO# in Column A before purchasing.

Deposit Earnings

Visit Mr. Fabros at the school bank with your earnings and student ID to deposit it into your club or team's account.

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Send in

Email the form and meeting minutes on the same PDF to reedm@esuhsd.org and houjohnathan9738@students.esuhsd.org. If there is an RPO, please add mamakenna4396@students.esuhsd.org to the same email.

Fundraise

Once your entry is highlighted, you may confirm the fundraiser with your vendor or venue and conduct the event.

FORMS

GENERAL FUNDRAISING FORM

Outside Charities fundraising form

Meeting Minutes Template

gram Requirements

Before Sales

1. Fill out a fundraising form at least a week in advance.
2. If you require an ASB table, please let David Hoang (12) or Brenda Nguyen (12) know at least a week in advance as well.

during Sales

1. Please remember that an advisor must be present.
2. All food must be commercially packaged and made.
3. Homemade food can not be sold.

Important Reminders

1. Your advisor is responsible for emailing teachers regarding when your club will be distributing grams.
2. If a teacher requests grams not be distributed during that period, please deliver the grams during break or lunch.
3. Do not send grams to PE, they must be sent to a classroom.