All clubs, sports teams, and other school organizations must have an RPO approved and confirmed in the log before someone makes a purchase on its behalf. Otherwise, the purchaser will not be reimbursed. Purchases must be made in the 6 weeks following the confirmation of the RPO.
Make a copy and fill out the RPO form. On the document, add meeting minutes showing the group’s motion, second, and vote for this purchase. If applicable, include the related fundraiser request in the PDF too.
wait for PO#
Once the forms have been Adobe Signed and ASB has approved (highlighted) the purchase on the RPO register, Mr. Fabros will create a Purchase Order (PO) and input the number into Column A of the register. It is crucial Mr. Fabros creates a purchase order BEFORE the purchase is made. Input may be delayed when he is busy with other school bank stuff.
Visit Mr. Fabros at the school bank with your receipt and student ID. You will receive a check to reimburse you!
Email the form and meeting minutes on the same PDF to firstname.lastname@example.org and email@example.com (include
firstname.lastname@example.org if it is a fundraiser). Stay on the lookout for your forms to be emailed back to your student designee and advisor for Adobe Sign signature.
Once there is a PO# in the spreadsheet, you may purchase the item(s) described in the RPO anytime in the following 6 weeks. Make sure to keep the receipt!
Remember to attach the meeting minutes under the RPO in the same PDF